<dt class="AdvortoDefinitionListTitle AdvortoDefinitionListTitleInline">Ref</dt><dd class="AdvortoDefinitionListElement AdvortoDefinitionListElementInline">212090</dd><dt class="AdvortoDefinitionListTitle AdvortoDefinitionListTitleInline AdvortoDefinitionListAlternateItem">Category</dt><dd class="AdvortoDefinitionListElement AdvortoDefinitionListElementInline AdvortoDefinitionListAlternateItem">Buying/Packaging</dd><dt class="AdvortoDefinitionListTitle AdvortoDefinitionListTitleInline">Location</dt><dd class="AdvortoDefinitionListElement AdvortoDefinitionListElementInline axiom1-0 axiom-scraped-1">Deeside, Near Chester</dd><dt class="AdvortoDefinitionListTitle AdvortoDefinitionListTitleInline AdvortoDefinitionListAlternateItem">Contract type</dt><dd class="AdvortoDefinitionListElement AdvortoDefinitionListElementInline AdvortoDefinitionListAlternateItem axiom3-0 axiom-scraped-3">Full time</dd><dt class="AdvortoDefinitionListTitle AdvortoDefinitionListTitleInline">Salary</dt><dd class="AdvortoDefinitionListElement AdvortoDefinitionListElementInline axiom2-0 axiom-scraped-2">Competitive with Great Benefits</dd><dt class="AdvortoDefinitionListTitle AdvortoDefinitionListTitleInline AdvortoDefinitionListAlternateItem">Company</dt><dd class="AdvortoDefinitionListElement AdvortoDefinitionListElementInline AdvortoDefinitionListAlternateItem"><img src="https://jobs.icelandcareers.co.uk/assets/images/Iceland.png"></dd><dt class="AdvortoDefinitionListTitle AdvortoDefinitionListTitleWide">Description</dt><dd class="AdvortoDefinitionListElement AdvortoDefinitionListElementWide"><p>As one of the Best Big Companies to Work For, we have a rich history of loving our customers and looking after our teams.</p><p>We understand that success is achieved through our people, and we are searching for a committed and passionate <strong>Personal Assistant</strong>&nbsp;to join our growing business.</p><p><strong><u>Purpose of role:</u></strong></p><p>To provide a high level of secretarial/ administrative support in a timely and accurate manner to Category Directors and to the Buying Department.</p><p>&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;</p><p><strong><u>In this role you can expect to:</u></strong></p><ul><li>Diary Management for Category Directors e.g. supplier meetings on and off site. Proactively review their diaries on a daily basis, resolving any diary clashes if needed and ensuring they have got meeting rooms booked for all of their meetings.</li><li>Provide refreshments to the Category Directors each morning and when required/ requested (tea/ coffee/ water).</li><li>Process expense claims for Category Directors and approving on their behalf</li><li>Complete Fuel Forms for Category Directors</li><li>Attend Category Directors team meetings, prep agendas beforehand and take minutes.</li><li>Provide Category Directors with information prior to meetings e.g. minutes / Supplier Briefs.</li><li>Liaise with the Development Kitchen when arranging Exec Board lunches, range reviews and relevant supplier meetings</li><li>Arrange Supplier dinners</li><li>Collate mail merge information.</li><li>Help facilitate team offsites and socials, supplier events, Christmas party co-ordination and any other applicable events.</li><li>Collect visitors from reception &amp; provide refreshments for Category Directors supplier meetings.</li><li>Inform Reception of CD’s visitors.</li><li>Provide ad hoc support and holiday cover for P.A. when required.</li><li>Book accommodation for CD’s / Buying team when required and ensure that costs are within budget.<br>Booking flights &amp; trains for CD’S / Buying team when required and ensure all foreign travel is recorded on the insurance list.<br>Arrange all aspects of Trade Show attendance for Buying Teams to include travel and accommodation.</li><li>Completion of Visa’s for foreign travel when required.</li><li>Raise Purchase Orders and keep up to date record of all POs raised</li><li>Manage comprehensive New Starter process/Leaver process.</li><li>Ensure all new starters receive a copy of the GSCOP Code and Policy within one week of joining Iceland and receive GSCOP training within the first month.</li><li>Update Email Groups, Structure, Contact List and Who Buys What &amp; upload to intranet.</li><li>Monitor supplier mailbox daily</li><li>Co-ordinate departmental meetings – R&amp;R, IT, room set-up</li><li>To maintain stationery supplies and process orders as required, within budgetary requirements.</li><li>Carry out duties as a Fire Marshall when required.</li><li>Organise Flower deliveries when required.</li><li>Sort post daily.</li></ul><p><strong><u>You should apply if:</u></strong></p><ul><li>Knowledge of Diary Management. Good accuracy is a must.</li><li>Proficient in Word, Excel and PowerPoint.</li><li>Able to communicate to all levels.</li><li>Experience of working within a busy office environment.</li><li>Good attention to detail, ability to prioritise workload.</li><li>Proactive approach in dealing with problems and queries.</li><li>Friendly disposition.</li><li>Flexibility.</li><li>2 years administration experience.</li><li>Ideally hold an admin/secretarial qualification.</li><li>Holds a full, clean driving licence.</li></ul><p><strong><u>What to expect from us: </u></strong></p><ul><li>15% discount in Iceland stores</li><li>30% discount at Club Individual Restaurants</li><li>33 days holiday (including bank holidays)</li><li>Pension (NEST)</li><li>Free onsite parking</li><li>Onsite electric car charging ports</li><li>Subsidised staff restaurant and Costa Coffee</li><li>Christmas vouchers</li><li>Refer a Friend Scheme</li><li>Christmas Savings scheme</li><li>Discounted dry cleaning</li><li>Long service awards</li></ul><p style="margin: 0in; font-family: Calibri; font-size: 11.0pt;">#LI-LK1&gt;</p><p style="margin: 0in; font-family: Calibri; font-size: 11.0pt;">&nbsp;</p><p style="margin: 0in; font-family: Calibri; font-size: 11.0pt;">&nbsp;</p></dd><dt class="AdvortoDefinitionListTitle AdvortoDefinitionListTitleWide AdvortoDefinitionListAlternateItem">&nbsp;</dt><dd class="AdvortoDefinitionListElement AdvortoDefinitionListElementWide AdvortoDefinitionListAlternateItem"><div> <img src="https://jobs.icelandcareers.co.uk/assets/images/Other recruitment.jpg"></div></dd>