Job description
<div class="external-paneltrix-content external-paneltrix-content--colored external-paneltrix-content--lead-in" id="external-jobs-show-description"><script type="application/json" id="js-react-on-rails-context">{"railsEnv":"production","inMailer":false,"i18nLocale":"en","i18nDefaultLocale":"en","rorVersion":"13.0.2","rorPro":false,"href":"https://careers.elemis.com/en/postings/26f5aaaf-8de9-4876-9738-51207e4998bd","location":"/en/postings/26f5aaaf-8de9-4876-9738-51207e4998bd","scheme":"https","host":"careers.elemis.com","port":null,"pathname":"/en/postings/26f5aaaf-8de9-4876-9738-51207e4998bd","search":null,"httpAcceptLanguage":"en-US,en;q=0.9","serverSide":false}</script><div id="External::Careerspage::Renderrichtrixcontent-react-component-884d9fd0-4e20-42ae-8543-50559cee4d0c"><div><div><!--block-->Due to internal promotion, we are looking for an accurate and efficient Accounts Payable Assistant to join our finance team to process purchase ledger invoices, maintain PO logs and ensure data within the accounts system is complete and accurate. This role reports to the Head of Transactional Finance, and works alongside other AP Assistants and is supported by the AP Senior. This is a friendly, warm and supportive team who are able to support your learning and development. <br><br>This role is based in our offices in Avonmouth. Due to our location, it would be most practical if you drive your own vehicle - we have lots of parking on site! We operate a Hybrid Working model, which means you will work three days from the office and two days from home. This is a full time, permanent opportunity. </div><div><!--block--><br></div><div><!--block--><br></div></div></div><script type="application/json" class="js-react-on-rails-component" data-component-name="External::Careerspage::Renderrichtrixcontent" data-dom-id="External::Careerspage::Renderrichtrixcontent-react-component-884d9fd0-4e20-42ae-8543-50559cee4d0c">{"htmlString":"\u003cdiv\u003e\n\u003c!--block--\u003eDue to internal promotion, we are looking for an accurate and efficient Accounts Payable Assistant to join our finance team to process purchase ledger invoices, maintain PO logs and ensure data within the accounts system is complete and accurate. This role reports to the Head of Transactional Finance, and works alongside other AP Assistants and is supported by the AP Senior. This is a friendly, warm and supportive team who are able to support your learning and development. \u003cbr\u003e\u003cbr\u003eThis role is based in our offices in Avonmouth. Due to our location, it would be most practical if you drive your own vehicle - we have lots of parking on site! We operate a Hybrid Working model, which means you will work three days from the office and two days from home. This is a full time, permanent opportunity. 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class="external-definition-list hide-at-sm-block" id="external-jobs-show-meta-mobile"><dt class="pinpoint-job-sidebar--department">Department</dt><dd class="pinpoint-job-sidebar--department">Accounts Payable & Accounts Receivable</dd><dt class="pinpoint-job-sidebar--employmenttype">Employment Type</dt><dd class="pinpoint-job-sidebar--employmenttype">Permanent - Full Time</dd><dt class="pinpoint-job-sidebar--location">Location</dt><dd class="pinpoint-job-sidebar--location">Office, Avonmouth/Filton</dd><dt class="pinpoint-job-sidebar--workplace-type">Workplace type</dt><dd class="pinpoint-job-sidebar--workplace-type">Hybrid</dd></dl><h2 class="external-panelheading" id="responsibilities-heading">What Will You Do?</h2><div class="external-paneltrix-content external-paneltrix-content--colored" id="responsibilities-body"><div id="External::Careerspage::Renderrichtrixcontent-react-component-45490c9a-6ead-4ed1-a0d8-786eb7dae598"><div><div><!--block--><br></div><ul><li><!--block-->Daily processing of invoices and credits in our invoice management system ensuring correct account coding and submission to appropriate approval workflows.</li><li><!--block-->Processing of the weekly payment runs in accordance with vendor agreements.</li><li><!--block-->Processing of Stock Invoices & Credits ensuring correct 3 way matching against Goods received. </li><li><!--block-->Ensuring that all invoices received have completed authorised approvals before processing for payment.</li><li><!--block-->Ensuring that all debit notes are processed and monthly reconciliations are completed.</li><li><!--block-->Undertaking vendor statement reconciliations.</li><li><!--block-->Dealing with queries from suppliers and queries with the account handlers, ensuring these are resolved on a timely basis.</li><li><!--block-->Processing and verifying employee expenses.</li><li><!--block-->Final Review of Purchase Orders and completing submission to requestor/vendor.</li><li><!--block-->Providing copy invoices as required.</li><li><!--block-->Reconciling Aged Creditors regularly to ensure that all payments are correctly allocated.</li><li><!--block-->Ad-hoc duties as requested.</li><li><!--block-->Provide support to colleagues outside of Finance for vendor setup & maintenance and invoice approvals.</li><li><!--block-->Understand and abide by Company and departmental rules, policies and procedures.</li><li><!--block-->To carry out other duties as so requested by management at time to time. </li></ul></div></div><script type="application/json" class="js-react-on-rails-component" data-component-name="External::Careerspage::Renderrichtrixcontent" data-dom-id="External::Careerspage::Renderrichtrixcontent-react-component-45490c9a-6ead-4ed1-a0d8-786eb7dae598">{"htmlString":"\u003cdiv\u003e\n\u003c!--block--\u003e\u003cbr\u003e\n\u003c/div\u003e\u003cul\u003e\n\u003cli\u003e\n\u003c!--block--\u003eDaily processing of invoices and credits in our invoice management system ensuring correct 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class="external-panelheading" id="skills-heading">What we are looking for:</h2><div class="external-paneltrix-content external-paneltrix-content--colored" id="skills-body"><div id="External::Careerspage::Renderrichtrixcontent-react-component-a89a2403-f07e-468b-9962-17a89377a475"><div><div><!--block--><strong>Qualifications:</strong></div><ul><li><!--block-->GCSE's in Maths and English (A to C grade) or equivalent</li><li><!--block-->Studying towards AAT (desirable but not essential)</li></ul><div><!--block--><strong> </strong></div><div><!--block--><strong>Previous Experience and Knowledge:</strong></div><ul><li><!--block-->Experience in Purchase Ledger, dealing with expenses, cash book, reconciliations and matching, batching and coding.</li><li><!--block-->Computer literate in Microsoft Word, Excel and Outlook.</li><li><!--block-->Proven experience of financial systems. <strong> </strong></li></ul><div><!--block--><strong>Aptitudes: </strong></div><ul><li><!--block--><strong><em>Co-operation:</em></strong> ability to build relationships to support team members, share resources and knowledge and collaborate with others to achieve goals.</li><li><!--block--><strong><em>Communication</em></strong><em>:</em> ability to convey information clearly and concisely both in person, via correspondence and over the phone, and express oneself well and professionally and listen to others and ensure understanding of information.</li><li><!--block--><strong><em>Flexibility:</em></strong> ability to adjust to work processes or procedures, adapt to others and work effectively and in a positive manner when under pressure or in ambiguous situations.</li><li><!--block--><strong><em>Organising:</em></strong> ability to manage your time, handle multiple activities, establish priorities, meet deadlines, deal with distractions and interruptions and overall work efficiently and 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class="external-panelheading" id="benefits-heading">What we offer you!</h2><div class="external-paneltrix-content external-paneltrix-content--colored" id="benefits-body"><div id="External::Careerspage::Renderrichtrixcontent-react-component-96933a81-ac84-4581-aa11-c6c0d9f521ee"><div><ul><li><!--block-->Generous Staff Discount on all your favourite ELEMIS products and spa treatments, as well as discounts on L'OCCITANE Group products (including L'Occitane, Erborian and more)</li><li><!--block-->Excellent well-being policies including enhanced Maternity & Paternity policies, Income Protection, Life Assurance and more</li><li><!--block-->Generous Holiday Allowance, increasing with length of service</li><li><!--block-->Company Pension Scheme</li><li><!--block-->Healthcare Cash Plan (with Dental)</li><li><!--block-->Private Medical Insurance</li><li><!--block-->Employee Assistance Programme for all Associates and their families</li><li><!--block-->Cycle to Work Scheme, Season Ticket Loan, 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class="external-panelheading" id="about-heading">About ELEMIS</h2><div class="external-paneltrix-content external-panel_trix-content--colored" id="about-body"><div>ELEMIS is the most exciting and innovative British brand in the spa and skincare industry. Rapidly expanding globally, the brand is available in over 45 countries and is continually introducing new and revolutionary products to the market. <br><br>A brand with true integrity, passion and commitment, ELEMIS is award-winning, results-driven and visionary – just like our people.<br><br>Sustainability is at the heart of ELEMIS' responsibilities. As a brand and as people, we ensure all duties and actions contribute to the short and long-term sustainability goals set-forth by the ELEMIS - Climate, Biodiversity & People Pillars.<br><br></div><div>We are committed to Elemis’ sustainability pledge when ordering testers and professional grade products and when planning and executing promotional activities, reducing waste wherever possible. </div></div><div class="frow frow--centered-column mar-t-8 mar-t-md-14" id="external-jobs-show-apply-now"><a class="external-button external-button--theme-highlight theme-highlight-background-color-ie-override theme-highlight-border-color-ie-override" href="/en/postings/26f5aaaf-8de9-4876-9738-51207e4998bd/applications/new">Apply Now</a></div>
