<div class="external-paneltrix-content external-paneltrix-content--colored external-paneltrix-content--lead-in" id="external-jobs-show-description"><script type="application/json" id="js-react-on-rails-context">{"railsEnv":"production","inMailer":false,"i18nLocale":"en","i18nDefaultLocale":"en","rorVersion":"13.0.2","rorPro":false,"href":"https://careers.elemis.com/en/postings/a4c4ee93-f6dd-40a3-b2a7-977142ddf630","location":"/en/postings/a4c4ee93-f6dd-40a3-b2a7-977142ddf630","scheme":"https","host":"careers.elemis.com","port":null,"pathname":"/en/postings/a4c4ee93-f6dd-40a3-b2a7-977142ddf630","search":null,"httpAcceptLanguage":"en-US,en;q=0.9","serverSide":false}</script><div id="External::Careerspage::Renderrichtrixcontent-react-component-c769aa63-06ac-41af-a402-8f9d21faa2e7"><div><div><!--block-->An administrative focused role overseeing the operational elements of our People experience across the colleague lifecycle, including all new starters, role changes and leavers. 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class="external-definition-list hide-at-sm-block" id="external-jobs-show-meta-mobile"><dt class="pinpoint-job-sidebar--applicationdeadline">Application Deadline</dt><dd class="pinpoint-job-sidebar--applicationdeadline">October 10, 2025</dd><dt class="pinpoint-job-sidebar--department">Department</dt><dd class="pinpoint-job-sidebar--department">HR Business Partnering</dd><dt class="pinpoint-job-sidebar--employmenttype">Employment Type</dt><dd class="pinpoint-job-sidebar--employmenttype">Permanent - Full Time</dd><dt class="pinpoint-job-sidebar--location">Location</dt><dd class="pinpoint-job-sidebar--location">Head Office, London</dd><dt class="pinpoint-job-sidebar--workplace-type">Workplace type</dt><dd class="pinpoint-job-sidebar--workplace-type">Hybrid</dd><dt class="pinpoint-job-sidebar--reportingto">Reporting To</dt><dd class="pinpoint-job-sidebar--reportingto">Joanne Beech</dd></dl><h2 class="external-panelheading" id="responsibilities-heading">Key Responsibilities</h2><div class="external-paneltrix-content external-paneltrix-content--colored" id="responsibilities-body"><div id="External::Careerspage::Renderrichtrixcontent-react-component-fef9775c-d05b-41fb-9e3d-d3f2a7b8866c"><div><div><!--block-->Responsible for the administration and maintenance of all HR systems and processes across the full colleague life cycle. This includes accurate and timely management of data relating to starters, leavers, contractual changes, and role movements. The role ensures HRIS records are up to date, compliant, and support smooth operations, while providing consistent administrative support across all people-related activities.&nbsp;<br><br>What you will be doing:</div><ul><li><!--block-->Preparing and issuing Contracts of Employment before a colleague first working day with all relevant contractual and informative documentation.</li><li><!--block-->Maintaining our ‘Starters Log’ monitoring and updating regularly confirming return and signing of documents.</li><li><!--block-->Upon receipt of signed and accepted employment contract, ensuring references are taken out and replies are monitored.</li><li><!--block-->Ensure accurate Right to Work checks are carried out using Trust ID, investigating any rejections and escalating where necessary.</li><li><!--block-->Add new starters to the HRIS in the correct payroll month and create their electronic personal file, ensuring everything is set up smoothly from day one.</li><li><!--block-->Passionately arrange and conduct a People Induction Meeting with new starters, welcoming them to the ELEMIS Team, overview of colleague self-service HRIS platform and Benefits.</li><li><!--block-->Proactively and working closely with our Payroll Specialist to ensure that New Employee Details and associated Payroll Forms provided to Payroll for processing.</li><li><!--block-->Ensure that new starter Day 1 Inductions are arranged for all new starters, completing relevant forms for equipment and access requests.</li><li><!--block-->Manage the generic People mailbox, responding to queries where possible and forwarding queries to other team members where relevant.</li><li><!--block-->Respond to only written (not telephone) reference requests from external bodies, providing a standard response.</li><li><!--block-->Update organisational charts on a monthly basis.</li><li><!--block-->Maintain and update the FTE tracker to ensure accurate records of headcount, vacancies, and movements across the organization.&nbsp;</li><li><!--block-->Regularly review data to reflect new starters, leavers, and internal changes, providing timely updates and reports to support workforce planning, payroll accuracy, and business decision-making</li></ul><div><!--block--><br><strong>HRIS Administration</strong></div><ul><li><!--block-->Creating and maintaining all employee records.</li><li><!--block-->Ensure that all employees are reporting to the correct line managers, administrating changes as needed.</li><li><!--block-->Administrating changes to leavers’ access to the HRIS system to ensure they have access once they have left the Company.</li><li><!--block-->Raising Customer Service tickets with our software provider to resolve any ad-hoc queries, escalating to Senior People Business Partner if needed.</li><li><!--block-->Support system improvements and drive working efficiencies through effective use of the HRIS.</li></ul><div><!--block--><br><strong>People Communications</strong><br><br></div><ul><li><!--block-->Deliver clear and timely colleague communications, including updates on policies, initiatives, and people updatesm</li><li><!--block-->Manage incoming requests and provide accurate information and guidance to employees and managers.</li><li><!--block-->Support the design and delivery of engaging campaigns, events, and competitions that build connection, recognition, and participation across the organisation.</li><li><!--block-->Use a variety of communication channels (e.g. email, newsletters, digital platforms, in-person events) to ensure messages are accessible and engaging for all colleagues.</li></ul><div><!--block--><br></div><div><!--block--><strong>Sustainability Responsibility</strong></div><ul><li><!--block-->Ensure all duties carried out and actions completed in every aspect of your role, contribute to the short and long-term Sustainability Goals set-forth by the ELEMIS - Climate, Biodiversity &amp; People Pillars.</li></ul></div></div><script type="application/json" class="js-react-on-rails-component" data-component-name="External::Careerspage::Renderrichtrixcontent" data-dom-id="External::Careerspage::Renderrichtrixcontent-react-component-fef9775c-d05b-41fb-9e3d-d3f2a7b8866c">{"htmlString":"\u003cdiv\u003e\n\u003c!--block--\u003eResponsible for the administration and maintenance of all HR systems and processes across the full colleague life cycle. This includes accurate and timely management of data relating to starters, leavers, contractual changes, and role movements. The role ensures HRIS records are up to date, compliant, and support smooth operations, while providing consistent administrative support across all people-related activities. \u003cbr\u003e\u003cbr\u003eWhat you will be doing:\u003c/div\u003e\u003cul\u003e\n\u003cli\u003e\n\u003c!--block--\u003ePreparing and issuing Contracts of Employment before a colleague first working day with all relevant contractual and informative documentation.\u003c/li\u003e\n\u003cli\u003e\n\u003c!--block--\u003eMaintaining our ‘Starters Log’ monitoring and updating regularly confirming return and signing of documents.\u003c/li\u003e\n\u003cli\u003e\n\u003c!--block--\u003eUpon receipt of signed and accepted employment contract, ensuring references are taken out and replies are monitored.\u003c/li\u003e\n\u003cli\u003e\n\u003c!--block--\u003eEnsure accurate Right to Work checks are carried out using Trust ID, investigating any rejections and escalating where necessary.\u003c/li\u003e\n\u003cli\u003e\n\u003c!--block--\u003eAdd new starters to the HRIS in the correct payroll month and create their electronic personal file, ensuring everything is set up smoothly from day one.\u003c/li\u003e\n\u003cli\u003e\n\u003c!--block--\u003ePassionately arrange and conduct a People Induction Meeting with new starters, welcoming them to the ELEMIS Team, overview of colleague self-service HRIS platform and Benefits.\u003c/li\u003e\n\u003cli\u003e\n\u003c!--block--\u003eProactively and working closely with our Payroll Specialist to ensure that New Employee Details and associated Payroll Forms provided to Payroll for processing.\u003c/li\u003e\n\u003cli\u003e\n\u003c!--block--\u003eEnsure that new starter Day 1 Inductions are arranged for all new starters, completing relevant forms for equipment and access requests.\u003c/li\u003e\n\u003cli\u003e\n\u003c!--block--\u003eManage the generic People mailbox, responding to queries where possible and forwarding queries to other team members where relevant.\u003c/li\u003e\n\u003cli\u003e\n\u003c!--block--\u003eRespond to only written (not telephone) reference requests from external bodies, providing a standard response.\u003c/li\u003e\n\u003cli\u003e\n\u003c!--block--\u003eUpdate organisational charts on a monthly basis.\u003c/li\u003e\n\u003cli\u003e\n\u003c!--block--\u003eMaintain and update the FTE tracker to ensure accurate records of headcount, vacancies, and movements across the organization. \u003c/li\u003e\n\u003cli\u003e\n\u003c!--block--\u003eRegularly review data to reflect new starters, leavers, and internal changes, providing timely updates and reports to support workforce planning, payroll accuracy, and business decision-making\u003c/li\u003e\n\u003c/ul\u003e\u003cdiv\u003e\n\u003c!--block--\u003e\u003cbr\u003e\u003cstrong\u003eHRIS Administration\u003c/strong\u003e\n\u003c/div\u003e\u003cul\u003e\n\u003cli\u003e\n\u003c!--block--\u003eCreating and maintaining all employee records.\u003c/li\u003e\n\u003cli\u003e\n\u003c!--block--\u003eEnsure that all employees are reporting to the correct line managers, administrating changes as needed.\u003c/li\u003e\n\u003cli\u003e\n\u003c!--block--\u003eAdministrating changes to leavers’ access to the HRIS system to ensure they have access once they have left the Company.\u003c/li\u003e\n\u003cli\u003e\n\u003c!--block--\u003eRaising Customer Service tickets with our software provider to resolve any ad-hoc queries, escalating to Senior People Business Partner if needed.\u003c/li\u003e\n\u003cli\u003e\n\u003c!--block--\u003eSupport system improvements and drive working efficiencies through effective use of the HRIS.\u003c/li\u003e\n\u003c/ul\u003e\u003cdiv\u003e\n\u003c!--block--\u003e\u003cbr\u003e\u003cstrong\u003ePeople Communications\u003c/strong\u003e\u003cbr\u003e\u003cbr\u003e\n\u003c/div\u003e\u003cul\u003e\n\u003cli\u003e\n\u003c!--block--\u003eDeliver clear and timely colleague communications, including updates on policies, initiatives, and people updatesm\u003c/li\u003e\n\u003cli\u003e\n\u003c!--block--\u003eManage incoming requests and provide accurate information and guidance to employees and managers.\u003c/li\u003e\n\u003cli\u003e\n\u003c!--block--\u003eSupport the design and delivery of engaging campaigns, events, and competitions that build connection, recognition, and participation across the organisation.\u003c/li\u003e\n\u003cli\u003e\n\u003c!--block--\u003eUse a variety of communication channels (e.g. email, newsletters, digital platforms, in-person events) to ensure messages are accessible and engaging for all colleagues.\u003c/li\u003e\n\u003c/ul\u003e\u003cdiv\u003e\n\u003c!--block--\u003e\u003cbr\u003e\n\u003c/div\u003e\u003cdiv\u003e\n\u003c!--block--\u003e\u003cstrong\u003eSustainability Responsibility\u003c/strong\u003e\n\u003c/div\u003e\u003cul\u003e\u003cli\u003e\n\u003c!--block--\u003eEnsure all duties carried out and actions completed in every aspect of your role, contribute to the short and long-term Sustainability Goals set-forth by the ELEMIS - Climate, Biodiversity \u0026amp; People Pillars.\u003c/li\u003e\u003c/ul\u003e","featureFlags":{"jobtemplates":"enabled"},"companySettings":{"editofferbeforesend":true,"facebookadvert":false,"bulkdownload":false,"movetohiredonofferacceptance":true,"bulkemailjobseekers":false,"workflowautomation":true,"jobrequisitionmanagement":true,"essentialcookiesonly":false,"usecompanyfromaddress":true,"semiprivatecomments":true,"additionalstatuses":true,"multiplecompanythemes":false,"strictofccpcompliance":false,"groupedjobs":false,"movetoanyjob":false,"removelogofromemailtemplate":false,"candidatejobpreferences":false,"automaticallyrejectreferrals":false,"indeedfeedstages":false,"variablesignoffsignatories":false,"reactselectonexternaljobs":false,"monitorwithrum":false,"restrictedcronofyoauthscope":false,"applicationnationalidentifiers":false,"allowinactivestructures":false,"visibleotherapplications":false,"alloweditingjobrequisitionfields":false,"multiplejobpostings":false,"maxapplications":false,"groupinterviews":false,"createrequisitionsforexistingjobs":true,"teamrejectionnotification":false,"sendpdfcopyofapplication":false,"disableindeedfeed":false,"vonqv2":true,"redirecttocustomsubdomain":true,"addccandbcctoemail":false,"allowcreatingcompanyteams":false,"manuallysendoffers":false,"privatecalendarevents":true,"candidatedetailsinofferheader":false,"showdateinofferheader":true,"showjobseekersinallcandidates":false,"talentpipeline":true,"anonymousscreening":true,"candidatesurveys":true,"taskmanagement":true,"offermanagement":true,"referralmanagement":true,"advancedreporting":true,"allowcoverletters":false,"locationcitystate":false,"deireports":false,"accessibledateandphone":false,"internshipprogramme":false,"stagevisibilities":false,"onboardingv2":false,"limitonboardingtohiredcandidates":false,"personaldetailsautoupdate":true,"groupassessments":false,"enforceallofferfieldsrequired":false,"customjobpostinglocations":false,"offersplitting":false,"downloadpdfapplication":false,"workflowautomationv2":true,"disablecookiedialog":false,"linkedinjobpostings":false,"talentpipelinev2":true,"requireheadcount":false,"onboardingv1":true,"skills":true,"careerssitebuilderv2":false,"extramonitoringforautomations":false,"docusignlogging":false,"enablecronofyeventdeletiontracking":false,"allowmydatadeletion":true,"editsentoffers":false,"scorecardsummary":true,"customfieldoptionlabels":false,"positionmanagement":false,"masterjobapplicationsview":false,"showallcandidatesindex":true,"structuredsections":true,"linkedinrsc":true,"usefallbacksignoffworkflows":false,"reportonlycsp":false,"basicconsentmanagement":false,"conditionalcustomfields":true,"allowbulkpool":false,"enforcealloffersalaryfield":false,"allowedemailsuffixesonlyforinternaljobs":false,"autotranslate":false,"careerssiteformcaptchas":false,"premiumworkflowautomations":false,"offerretractednotification":false,"approvallists":false,"showcompensationbydefault":true,"recruitmentagencies":false,"canskipsignoffstage":false,"redirecttocopiedobject":false,"redirectmovedjobtocopiedobject":false,"hidediscardedeqtemplatesinreports":true,"externalrecruiters":true,"recruitmentagencylocationmatching":false,"onboardingv2turbocharger":false,"radiussearch":false,"editsentoffersallfields":false,"managecommunicationpreferences":true,"monitorsaml":false,"approvalworkflowlogging":false,"alternativesamlclaimidentifier":false,"additionalpermissions":false,"integrationplugins":false,"disablepublichiringprofiles":false,"candidatecustomfields":false,"indeedthemesourcename":false,"postmarkeventmonitoring":false,"stagedatesinexternalapplication":false,"onboardingdashboardstagestepownership":true,"onboardingv2enforcejobvisibilities":false,"referencechecking":false,"bulkcsvediting":false,"filledtab":false,"removeemailfooter":false,"rejectallotherapplications":false,"removecomptimeunitonoffer":false,"signoffspecificityv2":false,"alwayssendnotifications":false,"onboardingdocumenttemplates":true,"referralsusernotificationdefaults":false,"emailopentracking":true,"emaillinktracking":true,"createcachedjobandstagevisibilities":false,"cachedjobandstagevisibilities":false,"notifyinterestedcandidates":false,"hidecvdownload":false,"hideindividualconnect":false,"statefilters":true,"offerpacks":false,"onboardingv2timetocompliance":true,"disallowpersonalrefereeemails":false,"googleanalyticsenabled":false,"youtubecookiemanagement":false,"restrictjobvisibility":false,"onboardingv2sensitivequestions":true,"indeedusesharedclientid":true,"onboardingv2backgroundcheckneedreviewoptout":true,"preferrednameenabled":false,"candeletescorecards":false,"referencecheckingreviewforms":false,"hrisexportpermission":false,"indeeddispositionsync":true,"inlinejobpostings":true,"onboardingv2progresstrackerupdates":true,"jobpostingaddress":false,"onboardingv2reporting":true,"sendrescheduledinterviewcancellationevents":false,"editablequestionanswers":false,"customisablecolumns":false,"careerssitechatbot":false,"careerspageaiauditor":false,"interviewtemplatesmspreferences":true,"autom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class="external-panelheading" id="skills-heading">Skills, Knowledge &amp; Expertise</h2><div class="external-paneltrix-content external-paneltrix-content--colored" id="skills-body"><div id="External::Careerspage::Renderrichtrixcontent-react-component-88b44214-9f97-4a81-b70d-af8705a2dbf0"><div><ul><li><!--block-->Be an ambassador for the People Team with a here to help ethos.</li><li><!--block-->Generate and contribute your ideas to the team to help drive our People agenda and processes.</li><li><!--block-->Eager to learn and solutions-focused, with an ability to take your own initiative</li><li><!--block-->Be an effective communicator with great listening skills and a natural team-player</li><li><!--block-->Effortlessly able to multi-task and communicate regularly with stakeholders via teams calls to provide updates and support our teams with day to day administration queries.</li><li><!--block-->A willingness to “get involved" and support the wider team on projects that enhance the colleague journey and aids your own development.</li><li><!--block-->Passionate about your career and professional development<br><br></li></ul><div><!--block-->Previous experience<br><br></div><ul><li><!--block-->Experience working as a People Co-ordinator in companies with high levels of change and pace</li><li><!--block-->Working with and supporting a busy People and Payroll team whilst meeting regular, agile and specific deadlines.</li><li><!--block-->Ability to maintain confidentiality and handle sensitive information with discretion</li><li><!--block-->Be Tech Savvy, or have a keen interest in systems and reporting</li><li><!--block-->Experience working within a fast paced and demanding HR administrative role</li><li><!--block-->Care and attention to detail and accuracy</li><li><!--block-->Ability to work under pressure with high volumes and tight deadlines.</li><li><!--block-->Experience using HRIS</li><li><!--block-->Strong administration skills and Proficient in MS Office programs: Word, Excel, PowerPoint, Outlook. 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class="external-panelheading" id="benefits-heading">Job Benefits</h2><div class="external-paneltrix-content external-paneltrix-content--colored" id="benefits-body"><div id="External::Careerspage::Renderrichtrixcontent-react-component-54b51e5c-f119-44de-97ba-7567b93fb2cd"><div><ul><li><!--block-->Generous Staff Discount on all your favourite ELEMIS products and spa treatments, as well as discounts on L'OCCITANE Group products (including L'Occitane, Erborian and more)</li><li><!--block-->Excellent well-being policies including enhanced Maternity &amp; Paternity policies, Income Protection, Life Assurance and more</li><li><!--block-->Generous Holiday Allowance, increasing with length of service</li><li><!--block-->Company Pension Scheme</li><li><!--block-->Bonus/Commission Scheme</li><li><!--block-->Healthcare Cash Plan (with Dental)</li><li><!--block-->Employee Assistance Programme for all Associates and their families</li><li><!--block-->Cycle to Work Scheme, Season Ticket Loan, Length of Service Awards</li><li><!--block-->Much, much more!</li></ul><div><!--block-->Some benefit eligibility is based on length of service or contract type</div><div><!--block--><br></div></div></div><script type="application/json" class="js-react-on-rails-component" data-component-name="External::Careerspage::Renderrichtrixcontent" data-dom-id="External::Careerspage::Renderrichtrixcontent-react-component-54b51e5c-f119-44de-97ba-7567b93fb2cd">{"htmlString":"\u003cul\u003e\n\u003cli\u003e\n\u003c!--block--\u003eGenerous Staff Discount on all your favourite ELEMIS products and spa treatments, as well as discounts on L'OCCITANE Group products (including L'Occitane, Erborian and more)\u003c/li\u003e\n\u003cli\u003e\n\u003c!--block--\u003eExcellent well-being policies including enhanced Maternity \u0026amp; Paternity policies, Income Protection, Life Assurance and more\u003c/li\u003e\n\u003cli\u003e\n\u003c!--block--\u003eGenerous Holiday Allowance, increasing with length of service\u003c/li\u003e\n\u003cli\u003e\n\u003c!--block--\u003eCompany Pension Scheme\u003c/li\u003e\n\u003cli\u003e\n\u003c!--block--\u003eBonus/Commission Scheme\u003c/li\u003e\n\u003cli\u003e\n\u003c!--block--\u003eHealthcare Cash Plan (with Dental)\u003c/li\u003e\n\u003cli\u003e\n\u003c!--block--\u003eEmployee Assistance Programme for all Associates and their families\u003c/li\u003e\n\u003cli\u003e\n\u003c!--block--\u003eCycle to Work Scheme, Season Ticket Loan, Length of Service Awards\u003c/li\u003e\n\u003cli\u003e\n\u003c!--block--\u003eMuch, much more!\u003c/li\u003e\n\u003c/ul\u003e\u003cdiv\u003e\n\u003c!--block--\u003eSome benefit eligibility is based on length of service or contract 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class="external-panelheading" id="about-heading">About ELEMIS</h2><div class="external-paneltrix-content external-panel_trix-content--colored" id="about-body"><div>ELEMIS is the most exciting and innovative British brand in the spa and skincare industry. Rapidly expanding globally, the brand is available in over 45 countries and is continually introducing new and revolutionary products to the market.&nbsp;<br><br>A brand with true integrity, passion and commitment, ELEMIS is award-winning, results-driven and visionary – just like our people.<br><br>Sustainability is at the heart of ELEMIS' responsibilities. As a brand and as people, we ensure all duties and actions contribute to the short and long-term sustainability goals set-forth by the ELEMIS - Climate, Biodiversity &amp; People Pillars.<br><br></div><div>We are committed to Elemis’ sustainability pledge when ordering testers and professional grade products and when planning and executing promotional activities, reducing waste wherever possible.&nbsp;</div></div><div class="frow frow--centered-column mar-t-8 mar-t-md-14" id="external-jobs-show-apply-now"><a class="external-button external-button--theme-highlight theme-highlight-background-color-ie-override theme-highlight-border-color-ie-override" href="/en/postings/a4c4ee93-f6dd-40a3-b2a7-977142ddf630/applications/new">Apply Now</a></div>