Job description
<div class="earcuposdescription"><div class="earcuposdescriptionnote"><p>Job Type: <strong>Permanent </strong><br>Location: <strong>Nuneaton, Warwickshire (Hybrid, 2-days a week in the office)</strong><br>Hours: <strong>37.5 hours per week</strong><br>Salary: <strong>£Competitive, 25% colleague discount and much more!</strong></p><p style="margin: 0in; font-family: Calibri; font-size: 10.0pt;">The Fleet Administrator will be responsible for the efficient coordination and administration of company vehicle operations, car allowance schemes, and driver management. This individual will serve as a key liaison between internal teams, external partners (e.g., Fleet Service GB (FSGB)), and employees to ensure seamless delivery of fleet-related services, compliance, and cost control. The ideal candidate will have some previous experience in a fleet/transport setting, specifically managing administrative tasks, although this is not essential.</p></div></div><div class="earcuposdescription"><div class="earcuposdescriptiontitle">The Role</div><div class="earcuposdescriptionnote"><p>• Manage monthly data updates for the FSGB Driver Management Portal<br>• Manage approvals for new company car orders and over-limit repairs <br>• Oversee company car renewals: liaise with line managers for approval and communicate decisions to FSGB.<br>• Monitor and assess accident/damage reports, liaising with FSGB for necessary repair decisions.<br>• Review and manage transitions between car allowance and company car schemes, ensuring payroll updates are accurate.<br>• Conduct monthly operational meetings with the FSGB account manager and lead strategic reviews twice a year.<br>• Act as the first point of contact for FSGB regarding employee compliance, service bookings, and ad hoc queries.<br>• Follow up with colleagues and line managers for outstanding actions, such as servicing, check-sheet completions, and non-compliance with driver management policies.<br>• Raise purchase orders for monthly invoices and handle ad hoc finance-related requests.<br>• Download and distribute from the FSGB portal regular vehicle finance reports for Finance and Reward teams and any other ad-hoc report requests<br>• Track and compile vehicle-related fines for payroll deduction, including employee notification and verification processes.<br>• Monitor and chase outstanding driver management actions and check-sheet completions.<br>• Maintain up-to-date records on car grades, fuel cards, ppm rates, rentals, and company car choice lists.<br>• Conduct bi-annual reviews of the company car choice list in conjunction with FSGB.<br>• Handle general inquiries and requests regarding vehicle policies, allowances, co. car availability, and rental arrangements.<br>• Provide administrative support for Driver Management system operations and ensure accuracy across all fleet-related processes.<br>• Handle general inquiries for Uberall and requests regarding changing to photos or information online <br>• Updating lease document information into the Property database </p><p> </p></div></div><div class="earcuposdescription"><div class="earcuposdescriptiontitle">The Person</div><div class="earcuposdescriptionnote"><p>• Proven experience in fleet administration, HR operations, or finance support roles.<br>• Strong organizational and administrative skills with a proactive, detail-oriented approach.<br>• Ability to manage multiple stakeholders and priorities simultaneously.<br>• Proficiency in Microsoft Excel <br>• Excellent written and verbal communication skills.<br>• Experience working with third-party vehicle providers (e.g., FSGB) is desirable.</p></div></div><div class="earcuposdescription"><div class="earcuposdescriptiontitle">What we offer</div><div class="earcuposdescriptionnote"><p><span style="font-family: 'open sans', sans-serif; font-size: 11pt;"><strong>Our Benefits</strong> for this role include, but not limited to:</span></p><ul><li><span style="font-family: 'open sans', sans-serif; font-size: 11pt;">H&B Employee Discount - 25%</span></li><li><span style="font-family: 'open sans', sans-serif; font-size: 11pt;">Pension company contribution</span></li><li><span style="font-family: 'open sans', sans-serif; font-size: 11pt;">Exclusive benefits, free advice and savings from a range of retailers and providers</span></li><li><span style="font-family: 'open sans', sans-serif; font-size: 11pt;">And many more!</span></li></ul><p><span style="font-size: 11pt;"><em><span class="ui-provider a b c d e f g h i j k l m n o p q r s t u v w x y z ab ac ae af ag ah ai aj ak" dir="ltr">We're passionate about helping every colleague thrive across all dimensions of wellbeing, and we're committed to having a diverse and inclusive workplace. In line with our EPIC values (Expertise, Pioneering, Inclusive, Caring), we embrace and actively celebrate all our colleagues' unique and varying experiences, backgrounds, identities and cultures - I am me, we are H&B. </span><br></em></span></p></div></div><div class="earcuposdescription"><div class="earcu_posdescriptionnote"><p><span style="font-family: 'open sans', sans-serif; font-size: 11pt;"><span class="ui-provider a b c d e f g h i j k l m n o p q r s t u v w x y z ab ac ae af ag ah ai aj ak" dir="ltr"><em>Holland & Barrett </em><em>does not accept unsolicited resumes from search firms/recruiters. Please do not forward resumes to our job alias, employees, or any other company location. Holland & Barrett is not and will not be responsible for any fees if a candidate submitted by a search firm/recruiter unless otherwise agreed with respect to specific open position(s). </em></span></span></p></div></div>
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