Part-Time Store Administrator

June 24, 2025

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Not Specified

Glasgow

Competitive

June 24, 2025

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Job description

Could you help shape the future of Laings?Are you looking for an opportunity to work with a renowned jeweller, who continues to invest in its people and their future?Would like to join a supportive team environment designed to help you reach your career goals?The World of LaingsLaings is a prestigious family-run jewellers with a legacy spanning over 180 years. Established in 1840 and now safely in the hands of the sixth generation of the Laing family, Laings is one of the largest independent jewellery businesses in the UK.With seven showrooms across Glasgow, Edinburgh, Southampton and Cardiff, Laings offers an expertly curated selection of fine jewellery and luxury watches from some of the world’s most prestigious brands. We also proudly present jewellery design and services by our artisan team of watchmakers, goldsmiths and jewellery designers from our state-of-the-art workshops.Despite an everchanging landscape, Laings continues to invest in its future. Our company also continues to embark on a journey of evolution to challenge jewellery and watch retail experiences – bringing innovation to different touchpoints of the business, while never forgetting the deep-rooted heritage that anchors our Laings story.A Career as Unique as You AreAs our part time Store Administrator, you will assist back of house and be responsible for ensuring the stores’ administration processes are followed through accurately and consistently. You will play a pivotal role in the day-to-day operations of our Glasgow store and be a part of a dynamic and customer service driven team. Assisting on a part time, permanent basis three days out of seven (we offer flexibility to choose your working days) across 22.5 hours a week.Here is How We See Your Role:<ul type="disc"><li class="MsoNormal" style="color: rgb(24, 35, 51); line-height: normal; background: white;">Collection and posting out of items from the store.</li><li class="MsoNormal" style="color: rgb(24, 35, 51); line-height: normal; background: white;">Ordering of special-order products.</li><li class="MsoNormal" style="color: rgb(24, 35, 51); line-height: normal; background: white;">Chasing of special orders and communicating with departments on progress.</li><li class="MsoNormal" style="color: rgb(24, 35, 51); line-height: normal; background: white;">Receiving of stock and orders.</li><li class="MsoNormal" style="color: rgb(24, 35, 51); line-height: normal; background: white;">Distribution of orders to departments.</li><li class="MsoNormal" style="color: rgb(24, 35, 51); line-height: normal; background: white;">Management of invoices.</li><li class="MsoNormal" style="color: rgb(24, 35, 51); line-height: normal; background: white;">Receiving of estimates, accurate entering of information on Encore system.</li><li class="MsoNormal" style="color: rgb(24, 35, 51); line-height: normal; background: white;">Processing of Web orders and click and collect orders.</li><li class="MsoNormal" style="color: rgb(24, 35, 51); line-height: normal; background: white;">Monthly stock take completion.</li><li class="MsoNormal" style="color: rgb(24, 35, 51); line-height: normal; background: white;">Produce letters and compile mail merges as required.</li><li class="MsoNormal" style="color: rgb(24, 35, 51); line-height: normal; background: white;">Filing and administration duties for all departments.</li><li class="MsoNormal" style="color: rgb(24, 35, 51); line-height: normal; background: white;">Accurate entering of data on the company system.</li><li class="MsoNormal" style="color: rgb(24, 35, 51); line-height: normal; background: white;">Organising the stores invoices for special orders and stock items.</li><li class="MsoNormal" style="color: rgb(24, 35, 51); line-height: normal; background: white;">Maintaining professional relationships with our suppliers and company departments.</li><li class="MsoNormal" style="color: rgb(24, 35, 51); line-height: normal; background: white;">Handle incoming calls and emails to/from the business, as required.</li><li class="MsoNormal" style="color: rgb(24, 35, 51); line-height: normal; background: white;">Order and organise stationery supplies and maintain company documents.</li><li class="MsoNormal" style="color: rgb(24, 35, 51); line-height: normal; background: white;">Awareness and adherence of safety and security procedures.</li><li class="MsoNormal" style="color: rgb(24, 35, 51); line-height: normal; background: white;">Provide support for the general running and maintenance of the store.</li><li class="MsoNormal" style="color: rgb(24, 35, 51); line-height: normal; background: white;">All other administration ad hoc duties as directed by Management.</li></ul>The Perfect Person We are Looking For:<ul type="disc"><li class="MsoNormal" style="color: rgb(24, 35, 51); line-height: normal; background: white;">Excellent organisational and communication skills.</li><li class="MsoNormal" style="color: rgb(24, 35, 51); line-height: normal; background: white;">Experience in a similar role assisting within the retail sector (highly desired).</li><li class="MsoNormal" style="color: rgb(24, 35, 51); line-height: normal; background: white;">Excellent administrative skills.</li><li class="MsoNormal" style="color: rgb(24, 35, 51); line-height: normal; background: white;">Flexible approach and willing to assist in a variety of tasks.</li><li class="MsoNormal" style="color: rgb(24, 35, 51); line-height: normal; background: white;">Computer literate with strong experience in Microsoft Office.</li><li class="MsoNormal" style="color: rgb(24, 35, 51); line-height: normal; background: white;">Accurate processing of post in and out of the store.</li><li class="MsoNormal" style="color: rgb(24, 35, 51); line-height: normal; background: white;">Accuracy of data and information in company systems.</li><li class="MsoNormal" style="color: rgb(24, 35, 51); line-height: normal; background: white;">Organisation of invoice system.</li><li class="MsoNormal" style="color: rgb(24, 35, 51); line-height: normal; background: white;">Ability to prioritise workloads and use own initiative.</li><li class="MsoNormal" style="color: rgb(24, 35, 51); line-height: normal; background: white;">Confident and responsible attitude.</li><li class="MsoNormal" style="color: rgb(24, 35, 51); line-height: normal; background: white;">Flexible approach can do attitude and willing to assist in a variety of tasks.</li><li class="MsoNormal" style="color: rgb(24, 35, 51); line-height: normal; background: white;">Good team player.</li></ul>Why Laings?We are focused on creating an inclusive culture that nurtures individuality, personal and professional growth, contributing to driving our proud legacy of Laings. Our principles of culture are based on mutual respect, honesty, and trust, to foster an environment ensuring that our passionate employees feel inspired every day.From unrivalled industry training to discounts on some of the UK leading retailers, Laings has built our approach to benefits around our employees to ensure their happiness, health, and wellbeing. Our benefits are also flexible, meaning that employees can choose benefits to match their individual needs through our bespoke benefits platform.Laings are committed to fostering diversity, inclusion, equity and wellbeing. While our journey is ongoing, our shared commitment is to our culture of belonging and to the equality of opportunity, we follow practices which are free from discrimination. Please inform us confidentially if you may require any special accommodation or clarification concerning our recruitment process.

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